--- title: "Private AI Knowledge Base for Canadian Business | EluxAI" url: "https://eluxai.com/services/private-ai-knowledge-base/" description: "Private AI for Canadian businesses: a knowledge base in your own workspace that every agent answers from, running on NVIDIA GPUs. Book a free assessment today." --- # Private AI Knowledge Base for Canadian Business | EluxAI [Agents that run and protect](/services/ "Agents that run and protect") # Private AI knowledge base your agents can work from **Private AI** should mean more than a chat window with a privacy promise. EluxAI turns your policies, manuals and client documents into a private company brain inside your own workspace. Every agent answers from it, approved AI tools query it with expiring keys, and the models can run on NVIDIA GPUs we operate. That is innovation you can audit. [Book an assessment](#contact-form "Book a Private AI Knowledge Base assessment")[Call (289) 800-1722](tel:+12898001722 "Call (289) 800-1722") Canadian-owned. Runs on NVIDIA GPUs. Company brain, Lakeshore AccountingPrivate workspace Question from the email agent Can a client on the monthly plan get their T2 filing done inside the plan? No. Monthly plans cover bookkeeping and HST filings. Corporate T2 returns are billed separately at the year-end rate, and the client must approve the engagement letter first. Sources - Service Plans 2026.pdf, page 3 - Year-End Engagement Letter template.docx Visible to: email agent, receptionist agent, partners. Not visible to: marketing agents. Illustration of a private AI knowledge base answer. Firm and documents are fictional. What it holds Policies, manuals, price books and client documents Who can use it Your agents, your staff and the AI tools you approve Where models run On NVIDIA GPUs we operate, with data residency options Who stays in control Role-based access, expiring keys and an audit log On this page ## What does private AI mean for a Canadian business? Private AI means using artificial intelligence without handing your data to a public service you don't control. Models run in an environment you choose, documents stay under your access rules, and prompts are not used to train someone else's model. For a Canadian business, it usually means a company knowledge base that staff and AI agents can use with clear limits. **Illustrative example.** A law firm in Regina has precedents, intake checklists and policy manuals scattered across shared drives. Associates paste passages into public chatbots to save time, and nobody can say where that text went. The firm moves those documents into a private workspace. Associates now ask questions and get answers that name the source document. Client files stay with models running on NVIDIA GPUs we operate, and the audit log shows who searched what. Many Canadian businesses feel this tension. [Statistics Canada reports](https://www150.statcan.gc.ca/n1/pub/11-621-m/11-621-m2026010-eng.htm "Statistics Canada: AI use by businesses, Q2 2026") that 13.4% of businesses cited cybersecurity or privacy concerns as a barrier to AI in the second quarter of 2026. Private AI addresses that barrier directly instead of asking staff to ignore it. ![Private AI document intake screen with policies, manuals and client files added to a company folder for indexing](/images/services/private-ai-document-intake.webp "Private AI document intake into a secure company workspace") ## What does Canadian privacy law expect when AI reads your documents? Canadian law does not ban AI, but it keeps you accountable. PIPEDA makes you responsible for personal information you send to a service provider. Quebec's Law 25 requires a privacy impact assessment before personal information leaves Quebec. Canada's privacy regulators have also issued nine principles for generative AI. This is general information, not legal advice. - **Accountability:** the [Privacy Commissioner's guidelines](https://www.priv.gc.ca/en/privacy-topics/airports-and-borders/gl_dab_090127/ "OPC guidelines for processing personal data across borders") say an organization remains responsible for personal information transferred to a third party for processing. It must use contracts or other means to protect that information. - **Quebec:** Law 25 assessments weigh the information's sensitivity, purpose, safeguards and the destination's legal framework. Penal fines can reach $25 million or 4% of worldwide turnover. - **Generative AI principles:** the [nine principles](https://www.priv.gc.ca/en/privacy-topics/technology/artificial-intelligence/gd_principles_ai/ "Principles for generative AI") cover consent, openness, accountability, accuracy and safeguards, among others. - **Security:** the [Canadian Centre for Cyber Security](https://www.cyber.gc.ca/en/guidance/generative-artificial-intelligence-ai-itsap00041 "Cyber Centre guidance on generative AI") warns that users may unknowingly put sensitive corporate data or personal information into AI queries. Customers care too. In a 2025 survey by the Privacy Commissioner, 88% of Canadians said they are concerned about personal information being used to train AI systems. Only 40% believe businesses respect their privacy rights. ## How does an AI knowledge base work? An AI knowledge base turns your documents into searchable company memory. You drop files into a company folder. The platform extracts the text, writes notes for each role and indexes everything so it can be searched by meaning. Agents and approved staff then ask questions and get answers that cite the source, while access rules decide who sees what. 1. **Collect:** drop policies, manuals, price books and templates into your company folder. 2. **Extract:** the platform pulls the text out of each document. 3. **Distil:** it writes notes for each role, so the receptionist sees booking policy and partners see engagement terms. 4. **Index:** everything becomes searchable by meaning, not just keywords. 5. **Answer:** agents and staff get answers that name the source document. 6. **Act:** agents use those answers on calls, texts and email, under your approval rules. 7. **Log:** every question and answer lands in the audit log. Step six is where most tools stop short. A knowledge base your agents act on, not just a chat box, is the revolutionary difference. Your [AI receptionist](/services/ai-receptionist/ "AI receptionist") quotes the same warranty terms as your email replies, because both read from one source. ![AI knowledge base answer to a staff question with cited source documents and a list of agents allowed to see it](/images/services/ai-knowledge-base-cited-answer.webp "AI knowledge base cited answer drawn from company documents") Canadian team, reply within one business day Find out what your documents could answer Share the policies and manuals your team searches most. In a free assessment we map the roles, access rules and agents that would use your private knowledge base. [Book a free assessment](#contact-form "Book a free assessment")[Call (289) 800-1722](tel:+12898001722 "Call (289) 800-1722") ## Private AI vs ChatGPT for business: which fits? Hosted business AI plans are the fastest start: sign up, add users and chat. A private knowledge base takes longer to set up, but it keeps documents in your own workspace, lets models run on infrastructure we operate and gives every agent the same source. If staff only need writing help, a hosted plan may be enough. Five ways to bring AI to company knowledge Option Where the model runs Where documents live Agents act on it Typical cost Consumer AI chat app Provider's cloud Pasted into chats No Free to US$200 a month Hosted AI in your productivity suite Provider's cloud Your suite, under vendor terms Limited Per user, monthly Private enterprise AI platform Your infrastructure Your infrastructure Varies Enterprise quote Do-it-yourself on-premises build Your hardware Your hardware If you build it US$80,000+ to build (vendor estimate) EluxAI private AI knowledge base NVIDIA GPUs we operate, local-first Your private workspace Yes, every agent Quoted after a free assessment **Verdict: hosted plans are the fastest start. A private knowledge base is the one your agents can safely work from.** ## How can other AI tools reach your company brain safely? Approved AI tools connect through a private, per-company connection instead of copied files. Each connection uses an access key that is stored securely, can be limited to approved networks and expires on a date you set. A contractor can query selected knowledge for one project, then lose access automatically when the key expires, without affecting anyone else. This is where AI integration services earn their keep. Coding assistants, analysts' AI tools and your own agents all read from the same governed source. Nobody emails a spreadsheet of client data to a new tool. **Illustrative example.** A software studio in Montreal loads its runbooks and technical documents in English and French. A contractor's AI assistant connects with a key limited to the studio's office network. When the contract ends, the key expires and access stops. Custom AI solutions build on the same foundation. Studios that ship products for clients can pair the knowledge base with [AI software development](/services/ai-app-builder/ "AI app builder"), so coding agents follow each client's documentation. ![Private workspace as a ChatGPT for business alternative, with approved AI tools, expiring access keys and cited documents](/images/services/chatgpt-for-business-private-workspace.webp "Private AI workspace with scoped access for approved AI tools") ## The Four Walls test The Four Walls test is our checklist for testing any privacy claim, including ours. Ask where the model runs, where the data lives, who can reach it and what can leave. An offer that cannot answer all four in writing is not private enough for client data, no matter what its marketing says. - **Wall 1, Model:** where does the thinking happen? On NVIDIA GPUs we operate, or with an outside provider you approve in writing. - **Wall 2, Data:** where do documents, notes and search indexes live, and who is isolated from whom? Each company has its own private workspace and can export its data. - **Wall 3, Access:** who and what can query it? Role-based notes, securely stored keys, approved networks and expiry dates. - **Wall 4, Egress and audit:** what can leave, and can you prove what happened? Outbound controls, audit logs, human approvals and a kill switch. Where data sits depends on the setup you choose. The platform is local-first and can run language, speech and embedding models on Canadian servers, with data residency options. If you pick an outside hosted model for some tasks, those prompts go to that provider under its terms. ## How much does private AI cost? Typical market ranges start at CA$9.20 to CA$28.70 per user a month for hosted AI in a productivity suite. One vendor's 2026 estimates put a simple custom document-search build at US$15,000 to US$25,000, and a fully on-premises enterprise build at US$80,000 or more. EluxAI quotes a private knowledge base after a free assessment. Typical market ranges for private and hosted AI, 2026 Option Typical market range Source Hosted AI add-on for Microsoft 365 CA$28.50 per user a month [Canadian pricing guide, 2026](https://fusioncomputing.ca/microsoft-365-copilot-pricing-canada-2026/ "Microsoft 365 AI add-on pricing in Canada") Google Workspace with built-in AI CA$9.20 to CA$28.70 per user a month [Google Workspace Canada](https://workspace.google.com/intl/en_ca/pricing "Google Workspace Canada pricing") Consumer private AI chat apps Free to US$200 a month [Consumer app pricing](https://venice.ai/ "Consumer private AI chat pricing") Custom document-search build, simple US$15,000 to US$25,000, plus US$300 to US$800 a month [2026 vendor cost estimate](https://ortemtech.com/blog/enterprise-rag-implementation-cost-2026 "AI knowledge system build costs, 2026") Custom build, production US$40,000 to US$80,000, plus US$1,000 to US$3,000 a month 2026 vendor cost estimate Enterprise on-premises build US$80,000 to US$150,000+, plus US$2,000 to US$8,000 a month 2026 vendor cost estimate One 96 GB NVIDIA workstation GPU CA$21,599.99 (September 2026 listing) [Canadian retail listing](https://www.dell.com/en-ca/shop/nvidia-rtx-pro-6000-blackwell-max-q-workstation-edition-300w/apd/490-bldl/graphic-video-cards "NVIDIA workstation GPU listing in Canada") These are typical market ranges, not EluxAI prices. Hardware adds up quickly if you build alone. The federal [Sovereign AI Compute Strategy](https://ised-isde.canada.ca/site/ised/en/canadian-sovereign-ai-compute-strategy "Canadian Sovereign AI Compute Strategy") commits $2 billion over five years, including up to $300 million to help Canadian businesses buy compute. ## Who needs a private AI knowledge base? Law, accounting and clinic teams can use a private knowledge base to search policies and client files without public chatbots. SEO, marketing and web agencies keep each client's brand rules in a separate workspace. App developers give coding agents governed access to documentation. Franchises and property managers answer every location's calls, texts and email from one source. - **SEO agencies:** brand guidelines, service areas and past content keep SEO and content agents on-brand for each client. - **App developers and software studios:** client documentation stays governed, and everything exports at contract end. - **Legal, accounting and clinics:** client files and policies stay behind role-based access and human approvals. - **Franchises:** one operations manual answers every location, so a caller in Barrie and a texter in Kingston get the same warranty answer. - **E-commerce:** product specs and return policies power support replies. The knowledge base sits underneath every agent in our [AI for business](/services/ "AI for business services") lineup. It supplies the answers behind our [AI email assistant](/services/ai-email-assistant/ "AI email assistant"). Routine operations can run as [AI agents](/services/ai-agents/ "Custom AI agents") that draw on the same source. Before connecting sensitive systems, a [cybersecurity audit](/services/ai-penetration-testing/ "AI penetration testing") can check your exposure. To scope your own company brain, [contact our Canadian team](/contact/ "Contact EluxAI"). Runs on NVIDIA GPUs ## Built on NVIDIA: private inference on hardware you can point to Private AI is only as private as the hardware doing the thinking. Our agentic system runs on our own NVIDIA GPU server, where language, vision, speech and embedding models run and where we fine-tune models. Your knowledge base does not depend on a public chatbot to answer a question. Memory is what makes capable local models practical. [NVIDIA's current workstation GPUs](https://www.nvidia.com/en-us/products/workstations/professional-desktop-gpus/rtx-pro-6000-family/ "NVIDIA professional workstation GPUs") carry 96 GB of error-correcting memory. NVIDIA also states that when its [inference microservices](https://www.nvidia.com/en-us/ai-data-science/products/nim-microservices/ "NVIDIA inference microservices") are self-hosted, data never leaves your secure enclave. Protection now reaches data while it is being processed. NVIDIA brought [confidential computing to a GPU first](https://developer.nvidia.com/blog/announcing-confidential-computing-general-access-on-nvidia-h100-tensor-core-gpus/ "NVIDIA confidential computing on GPUs"), securing data in use. Canada is building on the same innovation: TELUS opened a sovereign AI factory in Rimouski, Quebec, running NVIDIA GPUs on 99% renewable energy. That is the innovative foundation we chose. EluxAI Labs, research and development in Ontario, Canada ## How does a private knowledge base reduce AI hallucinations? By giving the model something true to stand on. A retrieval and verification algorithm developed at EluxAI Labs in Ontario finds the right passages in your documents, checks that the answer actually follows from them and shows the citation. When your documents do not answer a question, the system says so instead of filling the gap with a plausible guess. What it could look like in your industry Clinical research SOP and protocol amendment questions are answered with version-specific citations. Banking Policy and procedure questions come back with the exact clause. Manufacturing Work instructions and safety data sheets are searchable on the floor. Marketing Brand guides and client briefs stay at hand for every account. ## Questions about private AI ### What is private AI? Private AI means using artificial intelligence without handing your data to a public service you don't control. The models run in an environment you choose, your documents stay under your access rules, and prompts are not used to train someone else's model. For a Canadian business, it usually means a company knowledge base that staff and AI agents can use with clear limits. ### How much does a private AI system cost? It depends on hardware, hosting and how many sources you connect. One vendor's 2026 estimates put a simple document-search system at US$15,000 to US$25,000 and a fully on-premises build at US$80,000 or more. A single 96 GB NVIDIA workstation GPU listed at CA$21,599.99 at a major Canadian retailer in September 2026. EluxAI quotes after a free assessment. ### Can my business have its own private AI assistant? Yes, in two ways. Business plans from major AI vendors add admin controls to a hosted service. A private knowledge base goes further: your documents are indexed and searched inside your own private workspace, and language models can run on NVIDIA GPUs we operate. Every EluxAI agent answers from that company brain, and approved AI tools can query it with scoped access keys. ### Is private AI compliant with PIPEDA? No technology is compliant on its own, but private AI makes compliance easier to show. Under PIPEDA, you stay accountable for personal information you transfer to a service provider for processing, including one outside Canada. Keeping documents and models in an environment you control, with audit logs and data export, gives clearer answers when a client or regulator asks where information went. ### Where is my data stored? That depends on the setup you choose. The platform is local-first and can run language, speech and embedding models on Canadian servers, with data residency options available. If you pick an outside hosted model for some tasks, those prompts go to that provider under its terms. Each company's data sits in its own private workspace, and you can export it. ### Does private AI help with Quebec's Law 25? It can help. Law 25 requires a privacy impact assessment before personal information is communicated outside Quebec. People must also be told when a decision about them is made only by automated processing. Keeping sensitive documents on infrastructure you choose narrows those transfers. Human approval on important actions keeps a person in the decision. Penal fines can reach $25 million or 4% of worldwide turnover. ### Can other AI tools use our knowledge base? Yes, with limits. Each company gets its own private connection that approved AI apps can use to query selected knowledge. Access keys are stored securely, can be limited to approved networks and expire on a date you set. A contractor can get access for one project and lose it automatically when the key expires, without touching anyone else's access. ### Why does NVIDIA hardware matter for private AI? Running models privately means doing the heavy maths on hardware you control. NVIDIA accelerated computing is the innovative foundation we chose for that work. Our agentic system runs on our own NVIDIA GPU server, where language, vision, speech and embedding models run and where we fine-tune models. On the market, NVIDIA workstation cards now carry 96 GB of memory for local models. ## Stop pasting client files into public AI tools Every document copied into a public chatbot is one you can no longer fully account for. Tell us what your team needs to search and we will map a private knowledge base in a free assessment. - A person on our team reviews every Private AI Knowledge Base request and replies within one business day. - Your Private AI Knowledge Base plan spells out the agent's tools, what it handles alone and what waits for approval. - The Private AI Knowledge Base assessment is free, with no obligation. Prefer to discuss it by phone? Call [(289) 800-1722](tel:+12898001722 "Call (289) 800-1722"). Canadian team in Markham, Ontario Leave this field empty Full nameCompanyWork emailPhoneWhat should the agents handle first?Not sure yet, recommend somethingAI ReceptionistAI Business TextingAI Email AssistantAI Website BuilderAI App BuilderAI SEO AgentsAI Marketing AgentsCustom AI AgentsAI Penetration TestingPrivate AI Knowledge BaseAI Research AgentsTell us about the workI agree that EluxAI may contact me about this request. See the [privacy policy](/legal/privacy-policy/ "Privacy policy"). Request my assessment ## Agents that work alongside this one - [Agents that run and protectCustom AI Agents](/services/ai-agents/ "Custom AI Agents") - [Agents that answerAI Email Assistant](/services/ai-email-assistant/ "AI Email Assistant") - [Agents that answerAI Receptionist](/services/ai-receptionist/ "AI Receptionist") - [Agents that run and protectAI Penetration Testing](/services/ai-penetration-testing/ "AI Penetration Testing")